Maintain your documents online!

Mr. Suresh   is 52 years old and staying with his family in Navi Mumbai. He is working in an IT company in Mahape. He owns two apartments, one in Sanpada and another in Pune.He has also invested in   land at Karjat.  Mr Suresh has made a Will to avoid future litigation between his children. Initially he kept all his documents in bank lockers, for which he is paying locker charges of Rs 5,000/- pa. He finds it very inconvenient to visit the Bank every time to access to his documents. Further he has been told that he has to pay extra charge for each visit. Suresh was advised to safe keep his documents online. It’s also beneficial with respect to financial planning as every financial documents is easily accessible.

Like Suresh, most people are facing difficulties in safekeeping documents. Currently Technology has provided solutions. There is lot of free sites available e.g www.dropbox.com,www.iconfidential.com, www.justcloud.com,   www.zipcloud.com, www.box.net and www.sugarsync.com where one can keep the softcopies of the documents and view this whenever one desires. 

 Tips for safe keeping documents

a.      Buy a small home locker for keeping hard copies of documents

b.      Take their scanned copies

c.       Log into any above mentioned sites say https://www.dropbox.com

d.      Click on “Create an account”

e.      You may select free account

f.        Input  your Email ID, create your password and confirm password

g.      Finally click “Confirm” and account is created

h.       Now, one can upload soft copies of documents and passwords:

·         Financial; Savings A/c, Banks FDs, Equity Shares & Mutual funds details etc.

·         Property documents; Will, Title deeds, Property tax receipts etc

·         Life insurance policies, Health insurance policies, Loan agreements etc 

·         Physicians prescriptions and medical history

·         Pass port and Visas

·         Photos and albums

·         Music

·         Passwords of Credit / Debit Cards

·         Website Logins

·         Computer Logins

Finally, do not forget to share the User ID and password of the site with the spouse or any close family member. Suresh is now maintaining all his documents online as per advice of his certified Financial Planner who is also a SEBI registered investment adviser and has shared the pass word with his wife. He feels very comfortable and relaxed now. Everyone should follow the same.

Last modified on Friday, 16 August 2013 04:06

Prakash Praharaj

Shri Prakash Praharaj has a passion for excellence. He has been awarded two gold medals for securing top positions both in Graduation and Post Graduation in Commerce. He is an MBA with specialization in Finance and marketing. He has been awarded Diploma in Treasury, Investment and Risk Management besides CAIIB from the Indian Institute of Bankers. He is a Certified Financial PlannerCM from the Financial Planning standards Board, India (FPSB), affiliated to FPSB, Denver, USA and Certified Personal Financial Adviser from NISM. He is also a SEBI registered Investment Adviser vide Reg. no. INA 000000045 dated 2nd August 2013.His book "Your Every day guide to Personal Finance and Insurance" has been published by CNBC TV 18 in August 2015.

11 comments

  • Sujata Aniruddha Sapkal

    posted by Sujata Aniruddha Sapkal

    Thursday, 27 August 2015 10:55

    A right step towards digital India.

    Report
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    posted by Http://dietplansforwomentoloseweightfast.com

    Friday, 22 May 2015 13:25

    For most up-to-date information you have to
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  • Prakash chandra Praharaj

    posted by Prakash chandra Praharaj

    Saturday, 05 October 2013 05:57

    copy.com relatively new in market and security in dropbox is proved over the years and better.

    Report
  • Chandra Mohan

    posted by Chandra Mohan

    Tuesday, 01 October 2013 10:10

    and is it safe to put all the imp. docs online? Please suggest.

    Report
  • Chandra Mohan

    posted by Chandra Mohan

    Tuesday, 01 October 2013 10:09

    and is it safe to put all the imp. docs online? Please suggest.

    Report
  • Chandra Mohan

    posted by Chandra Mohan

    Tuesday, 01 October 2013 10:08

    What is the difference in copy.com and dropbox.com

    Report
  • Sandesh

    posted by Sandesh

    Wednesday, 03 July 2013 10:27

    It's now must as almost all documentation is going to be digital. Lets start it

    Report
  • Mahesh

    posted by Mahesh

    Wednesday, 19 June 2013 02:56

    Doing small things can make your life so much simpler!
    Informative Prakash!

    Report
  • durga

    posted by durga

    Monday, 17 June 2013 14:01

    Good useful artcle

    Report
  • durga

    posted by durga

    Monday, 17 June 2013 14:00

    Good useful artcle

    Report
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